We encourage feedback to help us judge what we’re doing and our effectiveness as individuals and as a department. Please don’t hesitate to speak to a supervisor or commander with your input when you see us. We also recognize that sometimes a more formal mechanism is desired by a citizen. This page describes the tools we have in place for formal feedback.
Commendation Incident Report
Special recognition may be in order whenever an employee performs his/her duties in
an exemplary manner. This form provides a tool to document the general guidelines for commending exceptional employee performance.
Commendation Incident Report Form
Commendations and Awards Procedure
In order to review exemplary acts fairly and consistently, the department has established an Awards Procedure Guide. The guide lists criteria for multiple awards ranging from a simple letter of commendation to:
Patrolman Jan Mulder II Award of Valor
Detective Robert C. Taylor Excellence in Investigations
Lieutenant Noah D. Studebaker Excellence in Supervision.
Depending on the circumstances, incidents are reviewed by supervisors, commanders, and an internal Awards Committee to ensure the proper award is bestowed and to maintain the integrity of the awards procedure.
Personnel Complaint Form
Personnel Complaint Procedures
Personnel complaints consist of any allegation of misconduct or improper job performance against any department employee that, if true, would constitute a violation of department policy, federal, state or local law. Misconduct allegations or complaints may be generated internally or by the public.
Inquiries about employee conduct or performance that, if true, would not qualify as a violation may be handled informally by a Department supervisor and shall not be considered a complaint. These may generally include clarifications regarding policy, procedures or the Department’s response to specific incidents.
Possible dispositions of complaints are:
Not sustained – When the investigation discloses that there is insufficient evidence to sustain the com-plaint or fully exonerate the employee.
Sustained – When the investigation discloses sufficient evidence to establish that the act occurred and that it constituted misconduct. Evidence in a sustained complaint will be weighed by a preponderance of the factual evidence.
Unfounded – When the investigation discloses that the alleged acts did not occur or did not involve Department personnel. Complaints that are determined to be frivolous will fall within the classification of unfounded.
Exonerated – When the investigation discloses that the alleged act occurred, but that the act was justified, lawful and/or proper.
Sustained Other – When an investigation discloses misconduct or improper job performance which was not alleged in the original complaint. The investigator shall take appropriate action with regard to any additional allegations.
The Chief of Police will, after review of the investigation and supervisory recommendations, make the final determination and then direct the action to be taken, if necessary. This is the point in time when you will be notified of the outcome of the complaint or commendation.
Any questions concerns, or clarification regarding the citizen complaint procedures of the Piqua Police Department may be directed to:
Police Chief Bruce A. Jamison, CLEE
Piqua Police Department
100 N. Wayne Street
Piqua, OH 45356
Monday – Friday 8:00AM – 5:00PM
Fax (937) 778-4006
Police Services